Terms and Conditions.

Last updated: 14 May 2026. These Terms and Conditions apply to every offer, quote, agreement and service delivered by Talentmade. By accepting a quote or proposal you accept these terms in full. We recommend you save or print a copy.

1. Who we are

Talentmade is a trade name of Koldenhof Media, a sole proprietorship registered in the Netherlands.
Chamber of Commerce (KvK) number: 95384685
VAT (BTW) number: NL005149066B35
Email: info@talentmade.nl

2. Definitions

"Client" — the natural or legal person commissioning Talentmade for services. "Services" — content production, photography, video, strategy and personal-branding work agreed in a quote or proposal. "Agreement" — every quote, proposal, retainer or order accepted by the Client. "Deliverables" — the final files, edits, photographs or other materials produced under the Agreement.

3. Quotes and Agreement

Quotes are valid for 30 days unless stated otherwise. An Agreement comes into effect when the Client confirms acceptance in writing (signed proposal, signed quote, or written/email confirmation) and the first invoice is paid in line with section 4. Verbal agreements are not binding until confirmed in writing.

4. Payment terms

Unless stated otherwise in the quote: 50% of the agreed fee is invoiced and paid before production starts. The remaining 50% is invoiced on delivery and is payable within 14 days. For multi-month plans (Booking, Sponsor-Ready, Release), monthly invoices are sent in advance and payable within 14 days. All prices are exclusive of VAT (BTW) unless explicitly stated otherwise. Late payments accrue statutory commercial interest under Dutch law.

5. Scope, changes and delays

The scope of every project is fixed in the quote or proposal. Changes requested after acceptance are billed at our day rate or as a separately quoted change order. If a delay is caused by the Client (e.g. late feedback, late asset delivery, no-show at a shoot), Talentmade is entitled to reschedule and to charge for resulting costs.

6. Intellectual property and usage rights

All intellectual property in the Deliverables remains with Talentmade until the final invoice is paid in full. On full payment, the Client receives a worldwide, perpetual, non-exclusive licence to use the Deliverables for the purposes described in the Agreement (typically: own social channels, press, sponsor decks, EPK, website). Resale, sub-licensing or transfer to a third party requires prior written consent from Talentmade.

Talentmade retains the right to use the Deliverables for its own portfolio, case studies, social channels and award submissions, including on this website, unless the Agreement states otherwise.

7. Raw files and archive

RAW photo files, project files and unused footage remain the property of Talentmade and are not delivered to the Client by default. They can be made available against a separately quoted fee. Talentmade is not obliged to archive project files longer than 12 months after delivery.

8. Cancellation and termination

If the Client cancels a confirmed shoot or project: cancellation 7 days or more before the shoot — 25% of the agreed fee is due. Between 7 days and 48 hours — 50%. Less than 48 hours — 100%. For multi-month plans, both parties may terminate with one full calendar month's notice. Already invoiced months remain due.

9. Liability

Talentmade's total liability for any damage arising from an Agreement is limited to the fee paid under that Agreement in the six months preceding the event giving rise to the claim, with a maximum of EUR 10,000. Talentmade is not liable for indirect, consequential, or commercial loss (including lost bookings, lost sponsor deals, lost revenue or reputational damage).

10. Force majeure

Neither party is liable for a delay or failure caused by force majeure, including but not limited to illness of the photographer/operator, equipment failure, severe weather affecting outdoor shoots, transport disruption, government measures or pandemics. In such cases Talentmade and the Client will reschedule in good faith.

11. Confidentiality

Both parties keep confidential any non-public information shared during the engagement (strategy, contracts, personal data, draft creative). This obligation survives termination of the Agreement.

12. Personal data

Personal data is processed under the separate Privacy Policy. Use of cookies on this website is described in the Cookie Policy.

13. Applicable law and disputes

These Terms and every Agreement are governed exclusively by Dutch law. Disputes that cannot be resolved amicably will be submitted to the competent court in the district where Koldenhof Media is registered.

14. Changes to these Terms

Talentmade may amend these Terms from time to time. The latest version is always published on this page with the "Last updated" date above. Material changes that affect an active Agreement will be communicated to the Client in writing.

15. Contact

Questions about these Terms? Email info@talentmade.nl.

This document is a working version drafted for Talentmade. For binding contracts with larger clients (federations, labels, sponsors) a custom signed agreement always takes precedence over these general Terms.